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Text File | 1993-11-10 | 12KB | 256 lines

Help Screen for 'Fast Search Through Data' menu ============== | OPTION 1: | ============== Lightning fast search through Tenant File ----Exact capitalization not required --- Search through company name, first or last name With this option, you can search for any one of the following: 1 = First Name 2 = Last Name 3 = Company Name 4 = Phone Number 5 = Referred by 6 = Zip Code 7 = Other names, same company 8 = Phone # of other names 9 = Description 1░ ╜ MagniFilσ [TM] Froφ thi≤ optioε yo⌡ caε ente≥ thσ namσ tha⌠ yo⌡ wisΦ t∩ searcΦ for« Iµ yo⌡ ì ente≥ onσ value¼ theε thσ systeφ wil∞ sho≈ yo⌡ al∞ oµ thσ record≤ iε thσ ì Tenantá Filσá witΦá thσá firs⌠ lette≥ tha⌠á satisfie≤á you≥á search«á Fo≥ ì example¼ iµ yo⌡ ente≥ "Hó theε al∞ oµ item≤ tha⌠ begiε witΦ ╚ wil∞ appear« ì Iµ yo⌡ ente≥ tw∩ letters¼á sucΦ a≤ RI¼á theε al∞ oµ thosσ item≤ tha⌠ havσ ì thσ samσ firs⌠ tw∩ character≤ iε you≥ selecteΣ fielΣ wil∞ appear. ============== | OPTION 2: | ============== Select Activity record by date of original entry: Ever∙ timσ yo⌡ creatσ aε activit∙ record¼ thσ prograφ identifie≤ tha⌠ datσ ì anΣ place≤ i⌠ iε thσ activit∙ record« Oε thσ activit∙ screen¼ thi≤ datσ i≤ ì identifieΣ a≤ 'Activit∙ date:º anΣ i≤ onσ linσ abovσ 'Addres≤ linσ one:'« Later¼ iµ yo⌡ wisΦ t∩ locatσ activit∙ record≤ b∙ thσ datσ oε whicΦ yo⌡ ì originall∙ ENTERE─ thσ record¼ yo⌡ caε d∩ tha⌠ witΦ optioε 2« Thσ datσ ì ENTERE─ i≤ no⌠ t∩ bσ confuseΣ witΦ thσ futurσ commitmen⌠ o≥ appointmen⌠ ì date« ============== | OPTION 3: | ============== è Search through comments, first & last name, city, company name (Activity File) [excludes memo field] WitΦ thi≤ option¼ yo⌡ ente≥ thσ worΣ o≥ letter≤ tha⌠ yo⌡ wisΦ t∩ searcΦ ì for« Thi≤ prograφ wil∞ searcΦ througΦ al∞ oµ thσ word≤ iε thσ comment≤ ì fields¼ a≤ wel∞ a≤ firs⌠ anΣ las⌠ name¼ anΣ picδ ou⌠ al∞ oµ thosσ record≤ ì tha⌠ matcΦ you≥ inquiry. Observσ tha⌠ iε thi≤ search¼ capitalizatioε doe≤ no⌠ matte≥ eithe≥ iε you≥ ì inpu⌠ o≥ iε thσ file« Also¼ observσ tha⌠ i⌠ doesn'⌠ matte≥ wherσ thσ worΣ ì i≤ locateΣ iε thσ commen⌠ iε orde≥ fo≥ thi≤ searcΦ t∩ bσ successful. ============== | OPTION 4: | ============== Search through comments, first & last name, city, company name (Tenant File) [excludes memo field] Iε thi≤ option¼ yo⌡ ente≥ thσ worΣ o≥ letter≤ tha⌠ yo⌡ wisΦ t∩ searcΦ for« ì Thi≤ prograφ wil∞ searcΦ througΦ al∞ oµ thσ word≤ iε thσ comment≤ fields¼ ì a≤ wel∞ a≤ firs⌠ anΣ las⌠ name¼ anΣ picδ ou⌠ al∞ oµ thosσ record≤ tha⌠ ì matcΦ you≥ inquiry. Observσ tha⌠ iε thi≤ search¼ capitalizatioε doe≤ no⌠ matte≥ eithe≥ iε you≥ ì inpu⌠ o≥ iε thσ file« Also¼ observσ tha⌠ i⌠ doesn'⌠ matte≥ wherσ thσ worΣ ì i≤ locateΣ iε thσ commen⌠ iε orde≥ fo≥ thi≤ searcΦ t∩ bσ successful. ============== | OPTION 5: | ============== Optioεá ╡á searche≤á onl∙á througΦ thσ mem∩á fielΣá iεá thσá Tenantá o≥ ì Activit∙á file¼á a≤á wel∞á a≤ thσ Othe≥ Comment≤ fielΣá iεá eacΦá activit∙ ì record«á Afte≥ yo⌡ ente≥ thσ word¼ code¼ o≥ phrasσ tha⌠ yo⌡ arσ tryinτ t∩ ì find¼á thσá prograφ identifie≤ thσ FIRS╘ occurrencσ oµ tha⌠ searcΦ withiε ì eacΦ mem∩ iµ ß matcΦ i≤ found. ============== | OPTION 6: | ============== 6) Status of ALL Memos: character length and date into system. Thi≤á optioεá wil∞ identif∙ AL╠ record≤ iε botΦ thσá Tenantá anΣá Activit∙ ì file≤á tha⌠á havσ a⌠ leas⌠ onσ characte≥ iε thσ Mem∩ field¼á a≤ wel∞ a≤á a⌠ ì leas⌠á onσ characte≥ iε thσ Othe≥ Comment≤ fielΣ iε eacΦá activit∙á record« ì Additionally¼á thi≤á analysi≤á wil∞ sho≈ thσ numbe≥ oµ character≤ iεá eacΦ ìèmem∩á anΣá thσ datσ thσ recorΣ associateΣ witΦ tha⌠ mem∩á wa≤á originall∙ ì entereΣ int∩ thσ program. ============== | OPTION 7: | ============== 7) Display data only or display and VIEW.TXT By entering the '7' key repeatedly, you will toggle through these two ì selections: [Display Only] [Display & send to VIEW.TXT] The default status for options 1 through 6 is [Display Only]. All data ì retrieveΣ througΦ thσ [Displa∙ Only▌ optioε wil∞ bσ displayeΣ t∩ thσ screeε ì only. Oncσ thσ [Displa∙ ª senΣ t∩ VIEW.TXT▌ selectioε i≤ chosen¼ al∞ datß wil∞ bσ ì sen⌠ t∩ thσ screeε anΣ t∩ VIEW.TX╘ a⌠ thσ samσ time« 'VIEW.TXTº i≤ aε ì externa∞á ASCI╔á tex⌠á filσá tha⌠ yo⌡ caεá edi⌠á witΦá an∙á standarΣá worΣ ì processor«á Additionally¼á yo⌡á ma∙ vie≈ o≥ prin⌠ thσ mos⌠ recen⌠ VIEW.TX╘ ì filσ iε thσ Othe≥ Option≤ Menu¼ optioε 8. ============== | OPTION 8: | ============== 8) Quick Stats [TM] [quick system-wide statistics] Once selected, this option will display the occurrence of each unique type ì of record for these criteria: 1 = First Name 2 = Last Name 3 = Category 4 = Phone Number, by area code 5 = Zip Code 6 = State 7 = City 8 = Street Name [taken from address line 1, assumes first space that follows number is the start of the street name] 9 = Find and Count codes or characters in Tenant File 10 = Find and Count codes or characters in Activity File 11 = Priority 12 = Tagged Records 13 = Tenant detail file, Field one 14 = Tenant detail file, Field two 15 = Tenant detail file, Field threeè 16 = Tenant detail file, Field four ============== | OPTION 9: | ============== "9) Quick search: Detail File" With this option, you can search for any one of the following: Detail field one Detail field two Detail field three Detail field four To indicate which of the four you wish to search for, enter a 1 for field ì one, 2 for field two, 3 for field three, or 4 for field four. ============== ⁿ OPTIO╬ A║ | ============== "A) Town search in zip file" WitΦ thi≤ selection¼á yo⌡ caε searcΦ througΦ thσ zi≡ codσ filσ fo≥ thσ namσ ì oµá an∙ town«á Iµ yo⌡ ente≥ ß fragmen⌠ oµ ß city¼á theε thσá prograφá wil∞ ì perforφ ß searcΦ oµ al∞ state≤ iε thσ file« ============== ⁿ OPTIO╬ B║ | ============== B) Duplicate Search Search for duplicate addresses Selectioε ┬ searche≤ fo≥ duplicatσ addresse≤ iε thσ maiε persoε file« Wheε ì firs⌠ invoked¼ i⌠ ask≤ yo⌡ t∩ ente≥ thσ Character≤ oµ Precision¼ witΦ ß ì defaul⌠ oµ '30'« Thesσ arσ thσ numbe≥ oµ 'commonº character≤ iε thσ 'addres≤ ì oneº fielΣ iε whicΦ yo⌡ wisΦ t∩ search« Afte≥ that¼ optioε ┬ ask≤ yo⌡ iµ wisΦ t∩ invokσ thσ Selectioε Criteriß Men⌡ ì iε you≥ searcΦ fo≥ duplicatσ addresses« Prio≥ t∩ beginninτ it≤ search¼ thi≤ selectioε create≤ aε inde° iε ascendinτ ì orde≥ of: Zi≡ Codσ ½ Zi≡ Plu≤ ┤ ½ Thσ 'addres≤ oneº fieldè Oncσ duplicate≤ arσ found¼ i⌠ display≤ it≤ matche≤ iε thi≤ form: ========================================================================== | Al∞ duplicate≤ goinτ t∩ VIEW.TX╘ also« | [Ente≥ [ESC▌ t∩ stop.▌ | FounΣ duplicatσ address║ Texas Commerce Plumbing Mr. David Beard 125 ELM Suite Dallas, TX 75229 Found duplicate address: ed zung 555 elm Suite 23b Dallas, TX 75229-0010 | | | ========================================================================== === Notes on Characters of Precision: === Thi≤ optioε wil∞ attemp⌠ t∩ sor⌠ firs⌠ b∙ street¼ theε b∙ number« ì Specifically¼ thi≤ repor⌠ look≤ fo≥ thσ firs⌠ blanδ spacσ anΣ theε assume≤ ì tha⌠ thσ character≤ t∩ thσ lef⌠ arσ thσ stree⌠ number≤ whilσ thσ character≤ ì t∩ thσ righ⌠ arσ thσ stree⌠ name« Let'≤ say¼ fo≥ example¼ tha⌠ yo⌡ haΣ ì entereΣ thesσ line≤ fo≥ addres≤ linσ onσ iε threσ records: '110│ Elφ Street' '15▓ Elφ Street' '╡ Elφ Street' Optioε ┬ woulΣ seσ thσ firs⌠ spacσ iε '110│ Elφ Streetº anΣ woulΣ spli⌠ ou⌠ ì '1103º a≤ thσ stree⌠ numbe≥ anΣ 'Elφ Streetº a≤ thσ stree⌠ name« Al∞ record≤ ì woulΣ theε bσ sorteΣ firs⌠ b∙ stree⌠ name¼ theε b∙ stree⌠ number.